Mustangs Baseball 
Diamond Club By-Laws
Name
The name of this association shall be the Mounds View High School Baseball Diamond Club.
Purpose
The Diamond Club exists as an organization of parents and community persons dedicated to supporting, encouraging and advancing the Mounds View High School Baseball Program and all the benefits the baseball program provides for the students of
This is accomplished in part by providing financial assistance and volunteer support.
The Diamond Club is purely a volunteer organization run by
The Club shall not seek to influence or direct the technical activities or policies of the school administration or of the school officials who are charged with the responsibility of conducting the Mounds View High School Athletic Program. The Club will function within the framework, policies and rules of the overall Mounds View High School Athletic philosophy and policies, and those of the Minnesota State High School League.
The Club will be organized with the structure as outlined below to
- insure roles are clear
- provide the opportunity for many people to be involved
- insure there is reasonable hand-off from one year to the next
Membership
Membership is limited to adults who are residents of the
There will be no fees or dues.
Board of Directors
The business and operation of the Club shall be managed and controlled by a Board of Directors who shall be elected by a plurality of vote of the members.
The Board of Directors shall be made up of:
- Officers: President, Vice-President, Treasurer, Secretary
- Committee Chairpersons
Officers: The length of office will be for one year. Election of officers will be held each year during the May meeting for the following year’s activities.
President: Will provide leadership, and organize and guide both the Board of Directors members toward to objectives and goals of the Club.
Vice-President: Will assume the duties of the President in his absence. Typically, this person is interested in becoming the President next year, however, this is not mandatory.
Secretary: Will keep accurate minutes of all meetings, and record those in attendance at each regular Club meeting.
Treasurer: Will keep an accurate record of all financial affairs, and is responsible for the club checking account.
Committee Chairpersons: Committees will be organized as determined by the Club each year and will have Chairpersons appointed at the first meeting in the fall. The length of office will be for one year. Potential committees could include:
- Banquet
- Senior Day
- Apparel
- Game-Day Experience (PA System, Programs, Banners)
- Each Fundraisers could each have a Committee Chair
Meetings
Regular Diamond Club meetings will be scheduled each month, September – May.
The President will prepare an Agenda and run the monthly meetings. A typical Agenda:
- Review and Approve Last Month’s Meeting Minutes
- Treasurers Report
- Old Business
- New Business
- Committee Updates
The President has the authority to call special meetings of a quorum of the Board of Directors as necessary,
Committee meetings can be called by the Committee Chairpersons as necessary.
Roberts Rules of Order shall be the authority on all questions of procedure not specifically stated in the By-Laws.
Finances
The funds of the Diamond Club shall be used to further the purpose expressed previously.
Funds shall be disbursed only by the Treasurer upon the approval of the Board of Directors. The President shall have the authority to authorize expenditures up to $500 each month from the Club’s funds when it is not feasible t call a special meeting of the Board of Directors.
A Treasurer’s Report shall be provided at each monthly Club meeting.
Fundraising efforts require approval from the Mounds View High School Office. A Fundraising Approval Form is available in the office.
Annually in the fall, the Club will set forth a plan for expenditures, and fund raising efforts to support those expenditures. Any funds remaining at the end of the season, expected to be minimal, will remain with the Club and carryover to the next season.
This Club is organized as a non-profit organization, and no member shall have any legal or equitable ownership in any of its funds or properties. In the event of the dissolution of the Club, any funds or property remaining shall be turned over to the Mounds View High School Athletic Department.